Engage 2018, some HUGE announcements and the OGS Replay

Mat Newman  May 22 2018 23:57:24
Today, the Engage 2018 conference kicked off in Rotterdam at an amazing venue aboard the ss Rotterdam, the former flagship of the Holland America Line. The introduction was given by IBM Lifetime Champion for Collaboration Solutions, Theo Heselmans, who then handed over to IBM Talent and Collaboration Solutions General Manager, Bob Schultz to give the opening address.

Here is the full replay of the Opening General Session:


A HUGE thank you to IBM Champion Tony Holder, who organised the broadcast of the session.

A summary of the major announcements regarding IBM and HCL's #domino2025 plans included:
  • A new version 10 of Notes, Domino, Sametime, Verse and the IBM Domino Product Family will be released in 2018,
  • The next version of the IBM Domino Product Family, version 11, will be released in 2019,
  • Domino Applications will be available on iPad - meaning you can natively run Notes Databases on an iPad with zero code changes - this year with version 10 on a new iPad app,
  • Domino Applications on Android and iPhone will be part of version 11,
  • No-cost (as in FREE) access to a Domino server for development/training/self-enablement (IBM Domino Community Server is a free download!),
  • Sametime Mobile is now FREE for all entitled users (including those accessing Sametime through entitled programs like IBM Notes/iNotes/Verse),
  • Sametime multiple device and persistent login (the basis for persistent chat on Sametime mobile),
  • A new container-based licensing model is soon to be available,
  • If you want to be part of the Beta's, you MUST be signed up for the #DestinationDomino newsletters! (more below),
  • Domino Applications on Cloud (DAC) is available NOW on the IBM Marketplace,

To sign up for the #DestinationDomino newsletters and get information on the upcoming Beta's, make sure you're registered:

For more details on the DAC offering, go HERE:

These were just some of the highlights, there were many more that you can review for yourself in the OGS replay.

#domino2025 is a Journey, NOT a destination. There is NO END OF LIFE planned for the Domino Product Family!
The Domino 10 and 11 announcements are just the start of the voyage. We look forward to welcoming you onboard!

It's an exciting time to be a Domino Fan!


Exciting News: Domino IS Cognitive

Mat Newman  March 12 2018 14:01:34
IBM #Domino2025 is COGNITIVE

We all know how powerful Notes search capabilities are, but this takes that to a whole new level.

OH, do I have some EXCITING NEWS: Domino IS Cognitive!

Imagine the possibility of utilising IBM Watson technology to query information across any Notes application! Well imagine no more, fresh from the IBM Japan labs is an fantastic new capability to use Watson Natural Language search to query information across any Notes application, refine the results and even share that data with others through Watson Workspace.

IBM #Domino2025 is COGNITIVE

If you would like to see the possibilities of this amazing new capability, find me next week at THINK. I would LOVE to show you a live demo!

See you next week :-D

Replay NOW AVAILABLE - Let’s Get Real - What’s in Domino v10

Mat Newman  March 1 2018 00:24:24
IBM #Domino2025 Splash

With the recent JAM, there is a lot of interest and excitement about what's new with Domino, Notes, Verse and Sametime Chat and what's coming.

Yesterday, a webcast was held to share the takeaways from the JAM and some exciting news about Domino version 10

Yes, a replay of the webcast is available. Just register at the following link and you will then have access to the event recording.

The feedback from social media has been extraordinary, and we are excited that YOU are excited about the direction in which we are heading for IBM Notes, Domino, Sametime and Verse version 10!


Webinar announcement - Let’s Get Real - What’s in Domino v10

Mat Newman  February 14 2018 16:27:05
IBM #Domino2025 Splash

This really is a CANNOT MISS Webinar for anyone wanting to know more about IBM's directions for IBM Notes, Domino, Sametime and Verse Release 10.


Let's Get Real: What's in Domino v10
Wednesday, February 28, 2018
11:00 AM Eastern Standard Time
1 hour


The #domino2025 jams were extremely successful. Your excitement around the future of Domino, Notes, Verse and Sametime was evident. The goal of the face-to-face jams and virtual events was to funnel the collective wisdom of you—our clients, champions, business partners and ISVs—into a strategic plan of action to reinvigorate the Domino platform for application development, mail and chat for the 21st century, so you can conquer the biggest business challenges of tomorrow.

Join Bob Schultz, Richard Jefts and Andrew Manby for this unique webcast to understand what we learned and what we are going to do in 2018 with Domino v10.
We will share the first set of v10 WOW items to "get pumped" about. We will also underscore our commitment to the Domino roadmap with "proof of concept" demos from the HCL labs that will leave you wanting more.

Together, IBM and its strategic partner HCL, are going to deliver on its commitment to a major release in 2018. This hour-long virtual session is the first installment in the story of how you will be able to learn about v10, and where to go to learn more.

This is one webcast that you are not going to want to miss.

Registration Link: HERE

See you online!

edit: Updated link


Hot off the Press - IBM Notes and Domino Feature Pack 10

Mat Newman  February 1 2018 19:20:58
IBM Notes 9.0 FP10 Splash Screen

There are some great new enhancements delivered with the latest release of Notes and Domino with IBM's continued commitment to deliver upgrades, enhancements and fixes with our "Feature Pack" delivery Model. I am particularly excited about the Eclipse platform modernisation and the inclusion of Sametime 9.0.1 as a default installation option.

Notably, this Feature Pack paves the way for the upcoming IBM Notes, Domino and Sametime Version 10 releases coming later this year.

Highlights to note in this latest release:

New Features in IBM Notes/Domino® 9.0.1 Social Edition Feature Pack 10

1) The JVM in Designer is Upgraded to use 1.8 at compile time
With this new upgrade, you can launch Designer client and leverage Java 1.8 compile time features in building applications. For full compatibility, apps compiled in FP10 should be deployed on Notes or Domino FP10 and higher. Java apps may run on Notes/Domino 9.0.1 FP8 and higher as that release upgrade to Java 1.8 runtime. However, Application best practice is to compile with the lowest common denominator to the client/server version deployed.

2) Eclipse Platform Upgraded to 4.6.2 - The 9.0.1 FP10 platform is upgraded from Eclipse 3.4.2 to Eclipse 4.6.2. This includes SWT, OSGi, Jface and other re-lated Eclipse plugins. Notes, Designer, Embedded Sametime, and Connections Plugins now leverage Eclipse 4.6.2. The Domino server uses the OSGi bundles from Eclipse 4.6.2 for servlet and XPages access.

3) Embedded Sametime Upgraded To 9.0.1 By Default
The default version of the Embedded Sametime in the Notes Client has been upgraded to the 9.0.1 (previously 8.5.2), which eliminates the need for an add-on installer for Sametime.

4) The GSKit libraries for are upgraded on all client/server platforms except IBM i to Version (which contains FIPS Certified ICC Version: for both client & server. GSKit is used for FIPs support, AES , 1024+ RSA, and Diffie-Hellman. IBM i will be evaluated for a future release.

5) Japanese User Interface Update
An optional Japanese User Interface update includes fixes for high-impact localization defects. The 'IBM Notes Client 9.0.1 FP10 Japanese User Interface Update' requires 9.0.1 Japanese Client/Japanese MUI + FP10.

6) Add-on Installer for Notes CCM (Connections Content Manager)
An add-on installer for Notes CCM eliminates the need for special hotfixes but does require 9.0.1 FP10. This optional add-on allows a Notes client to show Libraries from CCM for use with email and calendar.
Note: The Notes CCM now supports the Dutch language in addition to previously supported languages For more details on CCM, see

You can read all about the detailed fixes and other enhancements HERE in the Announcement Letter.

Upgrade Time :-D


Whats coming in the November 2017 IBM Connections Cloud update

Mat Newman  November 23 2017 19:57:38
Figure 1: Connections Cloud Schema

The next update for IBM Connections Cloud is imminent, here are some of the major highlights:

New card-based homepage: Orient Me

Orient Me is the redesigned home page that brings relevant updates front and center. IBM Connections Cloud Orient Me provides new home page capabilities that apply advanced analytics to deliver updates from people and communities important to you. Pin people and communities to the top for instant access to their updates. Updates are prioritized on cards; multiple updates from a single source are stacked for your convenience, so you can flip through them. Act on content without leaving the home page.

Connections Engagement Center on Cloud

IBM Connections Engagement Center on Cloud is a single, accessible hub for organizational news and content within Connections Cloud, enabling you to create and manage web content efficiently. People get engaged with finding, creating, owning, and promoting content to improve intranet communication. All content can be found in one place. Communication and collaboration are on the same page or one click away. Connections Engagement Center makes it simple and easy for users to create content; there's no need for multiple systems to create and publish content.

Customize the user interface

Easily customize the Connections Cloud user interface with the new IBM Connections Customizer, a proxy service that enables you to modify the user experience. Business partners can leverage this tool to help their customers get more out of Connections, or use it to expand the value of their integrated solutions.

New home page extensions for Connections Cloud

New extensions are available to customize the Orient Me page and Important to Me bar in Connections Cloud.

Search for accented names in SmartCloud Notes and Verse

Let's face it, not everyone is an expert in typing accented characters. When searching for a name that has an accented string, such as "marché", users can search on non-accented search string like "marche" to locate the user. Even if you type in the wrong accented character, IBM SmartCloud Notes and IBM Verse will still be able to locate the user's name.

You can find all of the new capabilities coming in the next update HERE

Cant wait for these enhancements!

IBM Domino - Logging additional information about users and activity

Mat Newman  November 22 2017 20:29:59
A question came in from a customer today which I've heard a number of times recently, so I thought I'd share the quick resolution.

"The customer has a Domino SMTP mail relay server. They have are a lot of external applications using this Domino SMTP mail relay server to receive and deliver the email to users and mail-in databases. From the log in Domino SMTP mail relay server, it only shows the sender IP address info. The customer is asking is it possible to have the sender ID like email address in the log file?"

Short answer. Yes. It's Domino. It can do ANYTHING.

Two things you can do here - Increase the Router logging level, and increase the Session logging level.


If you set the Router log level to 40 (maximum output), you get everything. Server Connected, IP Address, Sender, Recipient. Everything is captured and every SMTP session is identified (notice in the below sample, I have a mail monitor set up that checks whether my SMTP service is running "monitor.*.*.*", it does nothing other than connect on port 25, but you can see that even a "probe" is captured, even if nothing is delivered; The other is my IBM Protector server "windu.*.*.*" connecting and actually delivering a message. I should really write more about IBM Protector - It's BRILLIANT!).

Set Config Log_MailRouting=40

At the server console to configure this, and have it immediately take effect.

Note: you can also change this setting in the server configuration document, however it will not take effect immediately as it does by setting it using the Console command.
  • Open the Servers Configuration Document,
  • Router/SMTP Tab,
  • Advanced Tab,
  • Controls Tab,
  • Change the Logging Level value to 'Verbose'

TIP: Doing this will get rid of the "Router: notes.ini setting for Log_Mailrouting being used (note - this option may now be configured in a Server Configuration document)" appearing in the server console.

Figure 1: changing the Mail Logging Level in a Configuration document


If you increase the Session log level to the option introduced back with 8.5.1, you get all of the information about a server/users connection: Name, Client Version Number, IP address and access type (eg: C=native client), This works on all versions of Domino after 8.5.1

Set Config Log_Sessions=2

At the server console to configure this, and have it immediately take effect.

Results of above Changes are colour coded and shown below:

** Live console connected to server yoda/iteam **
11/22/2017 18:59:19   Opened live remote console session for Mat Newman/*/*
11/22/2017 18:59:38   Remote console command issued by Mat Newman/*/*: Set Config Log_MailRouting=40
11/22/2017 18:59:39   Router: Updating values from Configuration document
11/22/2017 18:59:39   Router: notes.ini setting for Log_Mailrouting being used (note - this option may now be configured in a Server Configuration document)
11/22/2017 19:00:03   SMTP Server: monitor.*.*.* (192.*.*.*) connected
11/22/2017 19:00:03   SMTP Server: monitor.*.*.* (192.*.*.*) disconnected. 0 message[s] received
11/22/2017 19:02:15   Router: Updating values from Configuration document
11/22/2017 19:02:29   Router: Delivery thread [00000010] searching for work
11/22/2017 19:02:43   Remote console command issued by Mat Newman/*/*: Set Config Log_Sessions=2
11/22/2017 19:02:43   LOG_SESSIONS changed to 2.
11/22/2017 19:03:03   SMTP Server: monitor.*.*.* (192.*.*.*) connected
11/22/2017 19:03:03   SMTP Server: monitor.*.*.* (192.*.*.*) disconnected. 0 message[s] received
11/22/2017 19:03:48   SMTP Server: windu.*.*.* (203.*.*.*) connected
11/22/2017 19:03:48   SMTP Server: Originator: matnewman@*.*.com
11/22/2017 19:03:48   SMTP Server: Recipient: mat@*.com
11/22/2017 19:03:49   SMTP Server: Message 002C4B73 (MessageID: ) received from windu.*.*.* (203.*.*.*) size 4602 bytes
11/22/2017 19:03:49   SMTP Server: windu.*.*.* (203.*.*.*) disconnected. 1 message[s] received
11/22/2017 19:03:49   Router: Delivery to local recipient Mathew Newman/* is ready with 1 messages
11/22/2017 19:03:49   Router: Message 002C4B73, 002C46BA delivered to Mathew Newman/* from matnewman@*.*.com OFB9A38226:D97B106C ONCA2581E0:002C4B73 Size: 6K Time: 00:00:00 Hop Count: 1
11/22/2017 19:06:03   SMTP Server: monitor.*.*.* (192.*.*.*) connected
11/22/2017 19:06:03   SMTP Server: monitor.*.*.* (192.*.*.*) disconnected. 0 message[s] received
11/22/2017 19:06:57   Opened session for 'CN=Mat Newman/OU=*/O=*' (Release 9.0.1) SessId 23C71C9D Ip '120.*.*.*' 'Auth' 'C'
11/22/2017 19:06:58   Opened session for 'CN=iam/OU=*/O=*' (Release 9.0.1FP9) SessId 234A1C9D Ip '203.*.*.*' 'Auth' 'C'
11/22/2017 19:06:58   Closed session for 'iam/*/*' SessId 234A1C9D Databases accessed:     2 Documents read:     0   Documents written:     0   Transactions:      8

So can you show additional information in the server log about Sessions and Mail Routing?

Of course you can - It's DOMINO!


IBM Domino - The absolute definition of elegance in architecture and operation

Mat Newman  May 9 2017 23:12:53
Figure 1: a Data Centre

Today I had the pleasure of discussing an upcoming move of data-centre and Domino upgrade with a customer. They have a population of around 8,000 users, hosted on two clustered IBM Domino servers, utilising iNotes and sitting behind a proxy and load balancer, with a single Traveler server hosting their growing mobile population.

They are moving the location of their data-centre to a new purpose built facility, upgrading Domino to the latest version and Feature Pack, deploying some of their additional entitlements for the first time, and implementing a Traveler "High Availability" configuration. Obviously Traveler in HA is an absolute necessity in this modern era of mobile.

Oh. And they are truly a 24/7 operation. There is to be no down-time during the move. Zero. Nothing. Nada.

And did I mention that one of the requirements is to move from an existing IBM operating system to Linux?

And did I also mention that we are in a situation where the old foe is offering to do an implementation, migration, co-existence and go-live in a 5 month time-frame? For "Free"?

... Any-hoo

Out came the whiteboard makers and it was time to reiterate one of the true benefits of IBM Domino: It's architecture.

Possibly one of the most brilliant features of Domino is that it's configuration has nothing to do with OS, no dependency on registry entries or other Operating System integration, and the actual data is completely separate from the application, meaning a Domino application server on the latest software version easily copes with data created several versions ago. Seamlessly. Add to that, a Domino servers configuration is almost entirely confined to an .ini file, and the configuration databases located within it's "Data" directory. Regardless of OS type or version. Regardless of File system. It's beautiful in it's simplicity and durability.

So the discussion and project plan about the cut-over to a new Data-Centre, OS, Software Version and new capabilities went something like this:

  • Register the new HA Traveler servers in the Domain,
  • Configure The new Proxy/Load-Balancer,
  • Implement a new IBM Protector Server,
  • Set up and configure the new Traveler servers in HA, working with the existing servers, behind the new Proxy/Balancer,
  • Test the new Traveler server configuration, and
  • Install and configure the OS and Software for the soon-to-be-new Domino Servers.

Implementation part #1:
  • Change the network configuration to point to the new Proxy/Balancer/Traveler HA,
  • Wait a day to make sure everything is working,
  • Shut down 'Server B",
  • Copy it's data from the old SAN,
  • Move it's data to the new Data Centre and point the new "Server B"'s configuration to that data location,
  • Change the network configuration so that DNS points to "Server B"'s new location
  • Bring up the NEW "Server B"
  • (Contingency plan: If anything goes wrong, just change DNS again and turn on old "Server B", fix problem, proceed to next step)

Of course, at this point, "Server B" comes on line, connects to "Server A" and cluster replicates any of the data that has changed since the original "Server B" was shut down.

Implementation part #2:
  • Again, Wait a day (we're a conservative bunch!)
  • Shut down 'Server A",
  • Copy it's data from the old SAN,
  • Move it's data to the new Data Centre and point the new "Server A"'s configuration to that data location,
  • Change the network configuration so that DNS points to "Server A"'s new location
  • Bring up the NEW "Server A",
  • Wait a day,
  • (Contingency plan: If anything goes wrong, just change DNS again and turn on old "Server A", fix problem, proceed to next step)
  • Switch the inbound MX to point to the new Protector server.

Post Move Enhancements:
  • Performance tuning Domino to take advantage of the latest features,
  • Implement IBM Sametime,
  • Implement IBM Connections Files and Profiles,
  • Implement IBM Docs,
  • Enable IBM Verse on Premises for the users

Drive adoption with IBM's #NewWayToWork

Project complete.

Shave 4 months off the competitors time-line. Provide ZERO down-time.

We're conservatively estimating the "preparation" phase to last 4 weeks, and the Implementation phase of moving the existing Domino servers to the NEW data centre at 6 days (double the actual time to implement, because we're being conservative and allowing a day in between for contingency at each step of the cut-over.

The thing that makes this transition so simple - so elegant - is the fact that Domino separates OS and Application and Data. Oh, and Replication. What an absolutely magical thing that is in a Domino world. Bring up the new "Server B", which has all the data that the old "Server B" had when it was shut down, and it just pulls the changes from between those two points in time from the old "Server A". And then the same thing happens when the new "Server A" comes up.

And then there's Domino Clustering. Oh Domino. You are a thing of beauty. Downtime ... Zero!

This. Stuff. Just. Works!

IBM Domino - The absolute definition of elegance in architecture and operation.

IBM Connect 2016 - IS1406 #UserBLAST

Mat Newman  July 20 2016 16:55:05
UserBLAST 2016 is the latest in a series of presentations I've put together to help users understand and appreciate some of the best (and sometimes hidden) features of the IBM software that I love working with so much.

This year I had taken some direction from the inspirational Paul Mooney, who had advised that to truly qualify as a "BLAST" a session needed to have as many tips included within the allotted time, such that attendees would leave the room feeling like they had just "drunk from a fire-hose of information" with their heads spinning from the experience.

With that in mind, I put together a huge deck brimming full of ideas which allowed less than 30 seconds per slide for explanation in order to get through it all. This of course, resulted in "#UserBLAST2016" and - I hope - finally qualifies as a true "BLAST". I've had a lot of fun with it, not only being able to present this at IBM Connect, but also #Inform (AusLUG) in Australia, #Engage in Europe and a number of Business Partner lead events here in South East Asia. It was even more fun delivering it in Sydney for #Inform back in March, because the organisers told me that my allowed time was only 30 minutes instead of 50 ... only moments before the session started! Of course, I was completely out of breath at the end of that session and If you've ever heard an Australian calling a horse-race, you would understand why ;-)

Here's the Abstract:
It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio. Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation. Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!

Here's the Session:

As always, I'll be monitoring my social network streams for questions or gripes about Notes, so that I can prepare another bucket load of tips for #UserBLAST2017.  In the meantime, if you have any questions, please ask!

I'm always happy to help a Notes user.


Shared or Group Calendars in IBM Notes

Mat Newman  June 8 2016 18:43:29
The topic of Shared or Group Calendars has come up a lot recently during discussions with Customers.  The main requirement is a calendar which can have multiple people assigned to managing the Calendar content, in addition to this Calendar having full Calendaring and Scheduling (C&S) functionality for things like sending meeting invitations to Internal or External recipients, receiving replies, sending update notifications, reschedules, repeats, etc.  In other words, a "Generic" Calendar that doesn't belong to a specific person, and can be managed by any number of people.

The other requirement was to make this Calendar visible when accessed by users out of the office on their mobile device. In a future blog, I'll share how to add this newly created calendar to anyone's IBM Traveler/Verse Mobile calendar who needs to see the calendar when they're mobile.

This functionality isn't difficult to create (of course! it's Notes!), but I couldn't find the steps for it anywhere for the customers to follow, hence ... here it is.

In our demonstration below, the calendar will simply have the title "The Group Calendar".

The Steps: an Overview
  1. Create a Mail-In Database document to control the Database (calendar) profile,
  2. Create the Database,
  3. Change the "Owner" of the Database in the Profile,
  4. Change the "Launch" option for the database,
  5. Add users through the Calendar Profile "Access and Delegation" who will be able to Read/Edit the Calendar Content.

It's as simple as that. Now for the Details.

1. Create a Mail-In Database document to control the Database (calendar) profile:

The Mail-In Database document is required for two reasons:
  • It enables the Domino Server to understand that your Shared Calendar has it's own Internal and External (if required) address for the purposes of C&S routing,
  • The "Name" used in the Mail-In database document can be assigned as the Calendar Profile "owner" in the database, hence Meeting Invitations, etc, that are created by the calendar will come from this "Name", ie: "The Group Calendar" mentioned earlier

Your calendar can have any name you require, for example if you are creating a calendar for your Marketing department, you might call it "Marketing Calendar", IT: "IT Calendar", etc...

The huge tip here is that the "Name" assigned in the Mail-In Database document must be in canonical (ie: Notes) format, otherwise you will not be able to choose this name later when assigning it as the "Owner" of the database.

To create the Mail-In Database configuration document:
  • Navigate to the "Mail In Databases and Resources" view in your Domino Directory,
  • Choose "Add Mail In Database" (note: you may require Administrator access to add this type of record),
  • Complete the fields to configure the Mail In Database,
  • Save and Close.

Figure 1: The Mail In Database and Resources view from the Domino Directory
Figure 1: The Mail In Database and Resources view from the Domino Directory

Figure 2: The Mail In Database document with all fields completed
Figure 2: The Mail In Database document with all fields completed

The key fields in the Mail In Database document are the Name, whether it has an internet address assigned, and then the Domino mail routing information that will enable the database to receive Email/C&S notices.
Mail-in Name The Group Calenda/yourorganisation
Description (Optional) Why this record exists
Internet Address Required if you want to send or receive C&S information with users outside of your corganisation
Internet Message Storage No Preference Determines if message conversion will be done by the server
Encrypt Incoming Mail No No recommended in this instance
Mail Server Settings
Domain YourDomain The Notes Domain within which this database resides
Server yourserver/yourorganisation The "Home" mail server which will be used to host this database
File name: mail\thefilename.nsf The actual Database File Name

Once you have completed the fields in the Mail In Database document, Save and Close the record.

2. Create the Database:

Now it's time to create the database itself.
  • On your Keyboard, [Ctrl]+[N], or from the menu in IBM Notes or IBM Domino Adminstrator [File] -> [Application] -> [New],
  • Complete the Database choices in the New Database dialog box,
  • Choose OK

Figure 3: The New Application dialog, with all options completed
Figure 3: The New Application dialog, with all fields completed

Server Your server/yourorganisation This should match the Server used in step 1
Title The Group Calendar This is the descriptive name for this shared calendar, it will be visible to anyone browsing applications on the server, and in Domino features such as the "Application Catalog"
File Name mail\thefilename.nsf The actual location of the database on the (Server), Note: This should match the location specified in the Mail In Database record created earlier
Template server can be LOCAL or SERVER Both the local Notes software and the Domino server host the "Mail" template
Template Mail (R9) The Mail Template will be used for this database since it contains all the required C&S Functionality

3. Change the "Owner" of the Database in the Profile:

Upon opening the Database for the first time, the creator will be prompted to change the "owner" value in the "Mail File Preferences"

Figure 4: Prompt to change the owner
Figure 4: Prompt to change the owner

To complete this step:
  • From the Database "Action Bar", choose [More] -> [Preferences],
  • Next to the "Owner" field choose [Change],
  • Choose [Yes] to confirm the Owner Name Change,
  • Browse through your Domino Directory to locate the Mail In Database name created at Step.1.
  • Choose [OK] to confirm the Name,
  • Choose [OK] to modify the Mail File Preferences

Figure 5: Accessing the Database Preferences
Figure 5: Accessing the Database Preferences

Figure 6: Changing the Owner
Figure 6: Changing the Owner

Figure 7: Confirm - "Owner Name Change'
Figure 7: Confirm - 'Owner Name Change'

Figure 8: Select the 'Mail In Database' created earlier at step 1 as the new owner
Figure 8: Select the 'Mail In Database' created earlier at step 1 as the new owner

4. Change the "Launch" option for the Database:

This one is pretty simple. You've created the database for the purpose of Shared Calandering, right? So it only makes sense that when the database is opened (whether from a Notes open dialog, or by accessing it using one of the many Notes calendar features available) that the Database should open automatically to the Calendar view, rather than the Mail view.

The process for changing the database to open to the Calendar, rather than the Mail view is really simple:
  • Access the Database Properties, [File] -> [Application] -> [Properties] ( or [Alt]+[Enter] on your Keyboard),
  • Switch to the "Launch" Tab,
  • Change the Notes Launch options from "MailFS" (the default) to "CalendarFS"
  • Close the Database Properties dialog
  • Close the Database

When re-opened, the database should now open directly into the "Calendar" view, as shown in Figure 11.

Figure 9: Accessing the Database Properties
Figure 9: Accessing the Database Properties

Figure 10: Changing the 'Launch' option from Mail (MailFS) to Calendar (CalendarFS)
Figure 10: Changing the 'Launch' option from Mail (MailFS) to Calendar (CalendarFS)

Figure 11: The newly configured Shared Calendar database, opening directly to the Calendar View
Figure 11: The newly configured Shared Calendar database, opening directly to the Calendar View

5. Add users through the Calendar Profile "Access and Delegation" who will be able to Read/Edit the Calendar Content:

Finally, managing access to the new shared calendar is pretty straight forward, and can be done without modifying the Database Access Control List (ACL), simply by changing the delegation options within the Database Profile to include the users or groups who will have the ability to Manage the calendar content, or to simply Read the content of the shared Calendar.

To Add or Remove people from the Calendar's "Access and Delegation" list, follow these steps:
  • From the Database "Action Bar", choose [More] -> [Preferences]  (see Figure 5: Accessing the Database Preferences, above),
  • Go to the Access and Delegation Tab of the Database Preferences,
  • Next to "Delegate access to these people or groups:", Choose the [Add...] button
  • In the "Add People/Groups" dialog, Choose an Individual or group who you are assigning access, choose whether they will be able to create/manage or only read the Calendar,
  • Choose Ok
  • Choose Ok to close the Calendar Preferences

Figure 12: The Database 'Access and Delegation' dialog
Figure 12: The Database 'Access and Delegation' dialog

Figure 13: Adding a User or Group to the Calendar access profile
Figure 13: Adding a User or Group to the Calendar access profile

And that's IT!

You now have a Database configured as a shared calendar, which can be accessed by anyone who is added to the Calendar Delegation Profile, and which can send an receive Calendar Invitations and Notices with full IBM Notes C&S functionality.

In the next blog, I'll show you how to set up this calendar as an overlay in your own Notes client, and how you can then access the shared calendar when on a mobile device with IBM Traveler/Verse mobile.


Mat Newman

THE IBM Notes (formerly Lotus Notes) Guy. Productivity Guru. Evangelist. IBM Champion for IBM Collaboration Solutions, 2011/2012/2013. IBMer. Views are my own.

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Mat Newman

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