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Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

Mat Newman  December 21 2012 12:05:41
There are currently loads of social posts about people heading off on their annual vacation (Holiday for those outside the US).  Lotus Notes has a really EASY way to set both your Out-Of-Office (OOO) and block out your calendar so that you co-workers inviting you to a meeting see that you are unavailable.  All you need to do is create an all day event in your Notes calendar:

Here's how:
1.        Open your calendar,
2.        Click the drop-down arrow on the Action Bar next to NEW
Calendar-Action Bar - New - All Day Event
3.        Choose "All Day Event"
4.        Give your event a title (eg: Mat, Annual Leave),
5.        Choose your start date
6.        Choose your end date

and the key step!

7.        Choose Vacation in the Category field
Start, End, Category - VACATION

When you create an All Day Event with the Vacation category, Notes will prompt you when saving the event whether you want to also enable your OOO!

OOO - Yes!


The beauty of this tip, because an All-Day-Event also blocks out your calendar as "Busy" co-workers inviting you to a meeting will see that you are not free.

Enabling OOO and marking yourself as busy - Easy! :-)



Comments

1Alin  12/22/2012 0:18:28  
"I am unavailable for meetings"

Usefull information about the catagory check on All Day Event save.

I use "I am unavailable for meetings" from OOO form.

2Hogne B. Pettersen  01/10/2013 20:00:53  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

Great! I didn't know about this. Thank you!

However, maybe you should include in this text that the Category field might be hidden, and if so, you have to use the Display button to find it?

3PatC1482  01/31/2013 8:16:20  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

Love It! Am definitely going to remember this tip....I always forget to set my OOO.

4rio67  12/03/2013 3:16:33  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

Would it be possible to automatically update the calendar only by entering the out of office (i.e. without entering the all day event)? In this way, we would make only one entry (the "out of office" functionality) and we would have automatic notification AND calendar updated.

5JULIW RUT WASSERMAN  12/08/2013 15:26:33  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

will be away from 8 December to 28 December 2013.

6CY  06/05/2015 5:22:50  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

I am new to Lotus Notes (always used Outlook). How do I send an All Day Event to others so my team can use this to have visibility as to who is in or out of the office? I do not see an invite list on this option and I do not want to use a meeting/appointment request because it clutters the Calendar view versus populating the top bar on the calendar page.

7CY  06/05/2015 5:22:53  
Going on Holiday? The easiest way to set your IBM Lotus Notes Out-Of-Office AND block your calendar as BUSY

I am new to Lotus Notes (always used Outlook). How do I send an All Day Event to others so my team can use this to have visibility as to who is in or out of the office? I do not see an invite list on this option and I do not want to use a meeting/appointment request because it clutters the Calendar view versus populating the top bar on the calendar page.

Mat Newman

THE Lotus Notes Guy. Productivity Guru. Social Evangelist. IBM Champion for IBM Collaboration Solutions, 2011/2012/2013. IBMer. Views are my own.

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